CHECKLISTS
Production Checklists
Role-by-role serve-day checklists based on the current training notes. Open any role to review the latest workflow before a weekend or special event.
Camera Operator
Camera Operator
Call Time
Saturday 1:40pm / Sunday 7:25am
Expectations
Show up before talk-through and serve for all services on the day you are scheduled.Guide
Wear black or dark clothing, long pants, and comfortable closed-toe shoes so you are not a distraction in the room.Guide
Most volunteers serve an average of two weekends per month, though that can vary based on team availability.Guide
Camera Settings for Roamers in the Worship Center
Set the iris to f2.8 at all times using the large spinning wheel on the left side of the camera.Guide
Make sure auto iris is off. If it is on, the bottom of the screen will show the f-stop with an `A` after it.Guide
Set the silver switch on the left side of the camera to `ISO/dB`.Guide
Turn all ND filters off by clicking down on the ND filter buttons until they are all off. TestGuide
Press `Home` and confirm `FPS: 24 (VFR)`, `Color: V-Log`, `Shutter: 144.0deg`, and `WB: 6300K`.Guide
Use the `2500B` base ISO with `1250` as a common starting point, then adjust with the ISO wheel as needed.Guide
Press `Home` again to exit the menu once settings are confirmed.Guide
Camera Settings for Baptisms
Turn the ND filters on for baptisms by clicking up on the ND filter buttons and adjusting the iris as needed.Guide
Adjust white balance as needed by switching the silver toggle to `WB`, changing the value, and then switching back to `ISO/dB`.Guide
Make sure all outdoor cameras match white balance before recording.Guide
When you bring the cameras back inside, reset them to the worship-center settings above.Guide
Graphics Operator
Graphics Operator
Call Time
Saturday 1:10pm / Sunday 7:25am
Before You Arrive
Log into Planning Center and listen to the songs before you serve so you are familiar with the timing, builds, and transitions.Guide
Upon Arrival
During Run-Through, Service, and Between Services
During the 1:30pm run-through on Saturdays, make a mental note of any lyric, look, flow, verse, or photo changes that come up.Guide
Notes (4)
A member of the communications team, typically Rita, should be listening for speaker-point, verse, and requested-photo changes and taking notes on anything that needs to be updated in the notes they loaded ahead of time.
If note changes are needed, the communications team member should come to the back and work with the graphics operator to make those updates before service or between services.
The communications team member may also remote into the graphics computer from the Worship Center and make the needed changes remotely.
If you are not sure whether something needs to change, check with the communications team member.
Make sure lyrics are showing on the LED wall.Guide
Make any needed changes to song lyrics or song flow order (Verse, Chorus, Bridge, Etc.)Guide
During songs, advance lyrics slightly ahead of when the worship team sings them so the congregation has time to see the next line and process it.Guide
Notes (1)
In most cases, you can advance on the last word of the previous line unless there is a longer break before the next lyric line.
Advance lyrics and graphics cleanly during worship, message, and transitions.Guide
During the sermon, if the speaker skips a slide, disable it so you remember it was skipped in later services.Guide
If the speaker goes through points in a different order than planned, rearrange the slides in ProPresenter to match the actual order.Guide
Coordinate timing changes with the producer and video switcher as needed.Guide
After Service
Role guides
Stage Manager
Stage Manager
Call Time
Saturday 1:10pm / Sunday 7:15am
Upon Arrival
Make sure the Check-In iPad is ready for the weekend.Guide
Check yourself in on the iPad for all services you will be serving.Guide
Make sure the PCO timer display is set up.Guide
Confirm the Green Room TVs are powered on and showing the correct feeds.Guide
Place the speaker backup microphone on the clip attached to their table.Guide
As volunteers arrive, make sure both worship and production volunteers check in on the iPad.Guide
During Talk-Through
Pay attention to every transition element you may need to help move, including tables, stools, water, TVs, and props.Guide
When Bill is preaching, assume he wants a table, stool, and water unless told otherwise.Guide
If there is a closing song, confirm when the table or other stage items need to move off the stage.Guide
During Run-Through
Before Each Service
Make sure Planning Center is on the correct service element and showing the countdown.Guide
At 5 minutes until service starts, call "Pesos" in the Green Room so the band knows the time.Guide
Join the worship team or production team for prayer once the 5-minute reminder is given.Guide
Make sure the iPad is ready to advance the current Planning Center service element.Guide
During Worship
After Worship
Help with stage transitions as discussed during talk-through and run-through.Guide
During Sermon
After Each Service
Role guides
Video Switcher / Video Director
Video Switcher / Video Director
Call Time
Saturday 1:00pm / Sunday 7:25am
Pre-Service Setup
Check in on the iPad in the Green Room for both services.Guide
In Dashboard, make sure the switcher `Media Manager` has the correct slides loaded: `Black Need Prayer` and the current speaker name PNG from CG1.Guide
Make sure RedNet is not muted and is set to the correct volume.Guide
Make sure the switcher is set to `Bank 1` and press `PRE`.Guide
On the Panasonic ROPs, move the iris all the way down and then all the way up to pick up current settings, then set it to `3.3` as a starting place for worship and adjust as needed.Guide
During Run-Through
Saturday Watchback
Get the video suite ready for watchback by holding `Bank 1` and selecting `Bank 8` from the top row of input buttons.Guide
Trigger the watchback macro on the video switcher.Guide
On `ControlBoH`, open `Dante Controller` and route `RedNetAM2 - Video Suite` left and right to `ControlBoH` transmitter channels `01` and `02`.Guide
Open OBS on `ControlBoH`, right-click the preview, choose `Fullscreen Projector (Preview)`, and select `BDM HDMI`.Guide
On the HyperDeck, press play and fast-forward to the start of the service.Guide
After watchback, stop HyperDeck playback and make sure the input is set back to `SDI`.Guide
Close OBS and restore Dante so `RedNetAM2 - Video Suite` left and right receive `AllenHth-DM64` `VIDEO SUITE L` and `VIDEO SUITE R`.Guide
Put the video switcher back on `Bank 1` and press the `PRE` macro.Guide
Make sure the HyperDeck starts recording before second service. If it does not, start it manually.Guide
Before the next service, follow the normal pre-service checklist again.Guide
Prior to Service
30 minutes before service: make sure the Planning Center clock is correct on MiniME4 and is set for the Green Room feed.Guide
15 minutes before service: make sure the timer and preservice video have started and will end when the Planning Center clock reaches `0:00`.Guide
8 minutes before service: make sure the livestream is running on YouTube and Facebook.Guide
5 minutes before service: pray as a team and make sure camera operators are ready to get their cameras up and running.Guide
2 minutes before service: do an intercom check with camera operators and check all Teradek feeds, troubleshooting as needed.Guide
2 seconds before the countdown clock reaches `0:00`, press the `Worship` macro to start the camera feed.Guide
After Each Service
Role guides
Lighting Operator
Lighting Operator
Call Time
Saturday 1:10pm / Sunday 7:25am
Pre-Service
During Service
Post-Service
Role guides
Back of House Producer
Back of House Producer
Call Time
Saturday 10:30am / Sunday 6:55am
Pre-Weekend
Pre-Service Room and System Setup
Check in on the iPad in the Green Room for both services.Guide
Use Q-Sys Control on the iPad to turn on the control room multiviewers, backstage TVs, and projectors.Guide
Make sure HyperDeck SSDs are installed and still have space.Guide
Make sure video announcements have been transferred from the server to CG2.Guide
On the router panel at `Front Desk / Ultracore RCP-ME`, press `RESET` and then `TAKE` to route all small monitors in the control room.Guide
Turn the MicBoard TV on backstage and refresh the images.Guide
Make sure video announcements are loaded into Pro Video Player.Guide
Make sure the Green Room Clear-Com wall panel volume is up.Guide
Make sure the confidence monitors are turned on.Guide
Grab a radio, turn it on, and keep it with you for the day.Guide
Make sure the small video screen on the HyperDeck is showing the Program feed.Guide
Make sure the `ControlBoH` computer can connect to the HyperDeck.Guide
Make sure Dante Controller is properly routed so `AllenHth-DM64 | VIDEO SUITE L/R` goes to `RedNetAM2-VideoSuite | Left/Right`.Guide
Pre-Service CG, Cameras, and Planning Center
Turn on cameras 1 and 2 and make sure focus and zoom are calibrated.Guide
Set up camera 6.Guide
Turn on CG1 and set the Planning Center link to the current weekend.Guide
Make sure the setlist has not changed since the songs were originally programmed.Guide
Make sure the looks are set up correctly for each song and sermon.Guide
Make sure lyrics are showing on the LED wall.Guide
Make sure all cameras are turned on, working, and have the correct settings. Test cameras 3, 4, and 5, then turn them back off until needed.Guide
Check Planning Center and assign camera operators to camera positions.Guide
Enter the correct announcement-video time in Planning Center.Guide
Make sure the speaker timer is set correctly for the speaker preference.Guide
Bill and Daniel prefer the counter to count up.
Hunter Jones and Rocky prefer the counter to count down.
To make the counter count up in Planning Center, set the speaker sermon element to `0:00`.
During Rehearsal
After Weekend Recording and Ingest
Make sure recording has been stopped on the HyperDeck.Guide
Take the SSD from the weekend out of the HyperDeck and insert it into the SSD reader behind the livestream host monitors.Guide
If the drive does not show up on the `ControlBoH` computer, power-cycle the SSD reader.Guide
Open Adobe Premiere on `ControlBoH` and load the `Sermons2` project.Guide
If Premiere asks you to find media from the previous week, click `Offline All`.Guide
Delete old media and sequences if you want a fresh project, or keep them if you need to reference the previous week.Guide
Drag the sermon and worship video files you want from the SSD into the Premiere Project panel.Guide
Create a new sequence, place the service clips in it, and rename the sequence `Full Service`.Guide
Trim the beginning and end of the clips, make sure the first clip starts at the beginning of the sequence, and add cross dissolves at the start and end so the video fades up from black and back to black.Guide
Fix anything in the worship or sermon that needs cleanup.Guide
From Finder, go to `Creative Arts > Ministries > Communications > Announcements > Current Weekend Assets` on the Synology and add the weekend `Closer` video to the end of the sequence.Guide
Add music under the closer. Use the band playing out when available, or use walk-in or walkout music recorded before or after service.Guide
Duplicate the sequence and rename the copy `Message Only`.Guide
In the `Message Only` sequence, find the silence between the bumper ending and the speaker beginning to talk, press `c`, and cut the video after the bumper.Guide
Delete everything before the message starts, then delete the empty space so the message shifts to the beginning of the sequence.Guide
Build and Export Deliverables
Make sure you are connected to the `Production` Synology shared folder.Guide
Queue the `Message Only` sequence to export in Adobe Media Encoder by pressing `cmd-m`, setting the location to `Production > Captures > YEAR > MONTH > DATE`, confirming the format is `H.264`, and sending it to Media Encoder.Guide
Queue the `Full Service` sequence the same way and send it to Media Encoder.Guide
In Media Encoder, duplicate both queued items, move the duplicates to the top, and change their format to `MP3`.Guide
Start exporting all four queued items. The two MP3s usually finish quickly and can run while you shut down the rest of the room.Guide
Weekend Shutdown and Delivery
Make sure all cameras are turned off and put away.Guide
In the Q-Sys Admin tab, click `All TVs off`.Guide
Make sure the projectors, MicBoard, confidence monitors, Green Room TVs, and all monitors in the video suite are off.Guide
Make sure batteries and headsets are on chargers and seated correctly.Guide
On the router panel at `Front Desk / Ultracore RCP-ME`, press `BLACKOUT` and then `TAKE` to route all small monitors in the control room.Guide
Upload the MP3 files to Randy's OneDrive using the Chrome shortcut `2023 - OneDrive`, the current series folder, and a new folder named in `YYYY-MM-DD` format.Guide
Shut the monitors off but let the exports continue running.Guide
After the video files finish exporting, upload both `.MP4` files to YouTube from the `Channel content -...` Chrome shortcut while logged in as Rock Point Church.Guide
Rename the videos, choose the current series playlist, add the week's Big Idea to the description, upload the correct custom thumbnail, and confirm the right `Full Service` or `Message Only` playlist.Guide
Leave the rest of the YouTube settings at the default values.Guide
The communications team takes the podcast files and YouTube videos from there.Guide
Typical Weekend Schedule
These timing blocks match the current weekend rhythm and give each role a quick reference for the day.
Saturday
Back of House Producer
- 10:30amProducer call time.
- 11:00amWork through the checklist and handle back-of-house administration.
- ~12:00pmLine check.
- 12:10pmPrayer circle with the band.
- 12:15pmRehearsal. Run lyrics or find someone to run them, and make any needed ProPresenter changes.
All Production Volunteers
- 1:10pmGeneral volunteer call time. Follow the role-specific call time if your position starts earlier or later.
- 1:15pmTalk-through and devotional.
- 1:30pmService run-through with all worship songs and speaker microphone checks.
- ~1:55pmRun-through should be done. Food is available backstage for production and worship volunteers.
- 2:10pmOptional service watchback to see if anything needs adjustment.
- 2:55pmMeet in the video control room for video huddle and prayer.
- 3:00pmFirst service starts.
- ~4:15pmFirst service should be ending.
- 4:55pmMeet in the video control room for video huddle and prayer.
- 5:00pmSecond service starts.
- ~6:15pmSecond service should be ending.
Sunday
Back of House Producer
- 6:55amProducer call time and room prep.
All Production Volunteers
- 7:25amGeneral volunteer call time. Follow the role-specific call time if your position starts earlier or later.
- 7:30amTalk-through and devotional.
- 7:35amService run-through with all worship songs and speaker microphone checks.
- ~8:05amRun-through should be done and the room should be ready to open.
- 8:25amMeet in the video control room for video huddle and prayer.
- 8:30amFirst service starts.
- ~9:35amFirst service should be ending.
- 9:55amMeet in the video control room for video huddle and prayer.
- 10:00amSecond service starts.
- ~11:05amSecond service should be ending.
- 11:25amMeet in the video control room for video huddle and prayer.
- 11:30amThird service starts.
- ~12:35pmThird service should be ending.